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Subscription Engine

Flexible subscriptions
for every gym model.

From simple monthly plans to family packages with hour restrictions and mini-group limits — configure any subscription model your gym needs.

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Subscription Types
👪
Family & Group
🎫
Visit Passes
Freeze / Pause

Family & group packages, automated

Create packages that multiple family members or training partners can share. One subscription, multiple users — billing, access, and renewals all handled automatically.

  • Share one subscription across family members
  • Individual check-in tracking per member
  • Automatic renewal for the whole group
  • Separate visit history per person
Papadopoulos Family
Family Plan • 3 members
GP
Giorgos Papadopoulos
Primary holder
Owner
MP
Maria Papadopoulou
12 visits this month
Active
NP
Nikos Papadopoulos
8 visits this month
Active

Hour zones — sell time, not just access

Restrict subscriptions to specific days and time windows. Create off-peak plans at lower prices, morning-only memberships, or weekend packages. The system automatically validates check-ins against the allowed schedule.

  • Set allowed days (Mon-Sun) per subscription
  • Define time windows (e.g., 08:00-14:00)
  • Multiple zones per subscription type
  • Auto-block check-ins outside allowed hours
Morning Plan — Allowed Hours
Mon 08:00 — 14:00
Tue Blocked
Wed 08:00 — 14:00
Thu Blocked
Fri 08:00 — 14:00
Sat 10:00 — 18:00
Sun Blocked

Mini-group limits — control capacity per class type

Define how many training sessions each subscription type allows per class category. Limit Pilates to 3 sessions/week, allow unlimited gym access, cap CrossFit at 5. Full control over what each package includes.

  • Set training limits per class type
  • Unlimited or capped sessions
  • Automatic enforcement during booking
  • Visual limit display in admin panel
Premium Plan — Weekly Limits
Gym Access
Unlimited
CrossFit
3 / 5 week
Pilates
2 / 3 week
Yoga
1 / 2 week
Boxing
4 / 4 week

Visit packages — sell sessions, not just time

Create packages based on number of visits instead of calendar days. 10-visit pass, 20-visit pass, 50-visit pass — with or without expiry date. Each check-in automatically deducts a visit. When they're used up, the package ends.

  • Define max visits per package (10, 20, 50...)
  • Limited time (e.g. 10 visits in 3 months) or unlimited duration
  • Auto-deduct on each check-in
  • Real-time remaining visits counter
  • Combine with mini-group limits & hour zones
Visit Packages
10-Visit Pass Active
Used: 7 / 10 3 remaining
Expires: 15 Jun 2026 (68 days left)
50-Visit Pass Unlimited
Used: 23 / 50 27 remaining
No expiry — unlimited duration
20-Visit Pass Exhausted
Used: 20 / 20 0 remaining

Freeze & unfreeze — pause without losing days

Members going on vacation? Injured? Let them freeze their subscription with one click. When they unfreeze, the remaining days are automatically extended. No manual recalculation needed — ever.

  • One-click freeze from admin panel
  • Auto-extend end date on unfreeze
  • Track total frozen days per subscription
  • Freeze date logged for transparency
  • Only active subscriptions can be frozen
Subscription Status
Maria K. — Yearly Plan FROZEN
Frozen Since
25 Mar
Frozen Days
14
Original End
30 Jun
New End
14 Jul
Nikos P. — Monthly ACTIVE
Total frozen: 0 days • Ends: 28 Apr

Everything else you need

Every detail of your subscription model, covered.

Adult & Kids Tags

Categorize subscriptions for adults or children. Filter, report, and manage each group separately with clear visual tags.

Seasonal Offers

Time-limited promotional pricing. Create summer deals, Black Friday offers, or back-to-school discounts with automatic expiry dates.

myDATA Compliance

Built-in Greek tax invoicing with VAT rates, APY receipts, and income classification. Fully compliant with AADE requirements.

Custom Duration

Any number of days: 7, 30, 90, 365 or anything in between. No fixed templates — define exactly what works for your gym.

Per-Gym Config

Each gym defines its own subscription types independently. Multi-location chains can have unique packages per branch.

Stripe Integration

Online payments with automatic invoicing. Members pay from their phone, the subscription activates instantly.

Ready to build your perfect subscription model?

Join 120+ gym owners who stopped using spreadsheets for subscriptions.

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